Creating Custom Fields for Properties and Reservations

Article Contents

• Create a new Custom Field
• Data Type options
• Edit or Delete a Custom Field
• Custom Fields list

NOTE: 

• Custom fields are a powerful feature that save time and deliver personalized guest interactions.
• Use custom fields in email templates, property websites, and through access to MyVR’s API.
• Custom fields can also be used for internal data purposes.
• Custom fields are separated under two data models: Property and Reservation.
• Examples of a Property custom field: driving directions, Wifi code, house manual.
• Examples of a Reservations custom field: lock code, estimated arrival time, copy of driver’s license.

Create a new Custom Field

Step 1: Navigate to Setup > Custom Fields

Step 2: Select Property or Reservations

Step 3: Click Add New Field

Step 4: Under Summary, create Field Name

Step 5: Click Data Type

Data Type options

Step 6: Select Data Type from the following formats:

• Single Line Text: Use for quick text with no formatting.
• Large Text / HTML: Formatted as HTML for display including Bold, Italic, Underline, etc.
• Single Select: Allow the user to select from a drop-down list of options.
• File Upload: Allow a file to be uploaded, such as House Rules.
• User: Allow a MyVR username to be selected.
• Integer: Use numbers for things such as Wifi password, access code, etc.

Step 7 (Optional): Create Default Value

NOTE:

• If the value for this field changes on a property/reservation level, leave blank
• If the value of this field is generally the same for ALL properties/reservations, enter Default Value to pre-populate the field
• Default value can still be overridden on a property/reservation level.

Edit or Delete a Custom Field

• Click more actions on the custom field line, select Edit Field or Delete Field

Custom Fields List

• View which fields are set up with a default value.
• The Entries column displays the count of total Properties or Reservations that have data in this field.